Privacy Policy

Privacy Policy (Villas at Cypresswood)

Effective Date: January 13, 2026
Website: villasatcypresswood.net
Community: Villas at Cypresswood (Houston, Texas)

Villas at Cypresswood (“Villas,” "Villas at Cypresswood", “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, communicate with us, schedule tours, request information, submit a rental application, or use resident services.

Key systems and partners we use:

• Entrata as our property management system (“PMS”) for leasing and resident workflows

• Google Analytics to understand website traffic and performance

• Google Ads (including conversion tracking and remarketing, where enabled) to measure advertising performance and reach prospective residents

• We may add other advertising and measurement platforms in the future (e.g., Meta). This Privacy Policy will apply to those uses as described below.

By using our website, you agree to the collection and use of information as described in this Privacy Policy. If you do not agree, please do not use the website.

1) Information We Collect

We may collect the following categories of information:

A. Information you provide directly

• Contact information: name, email address, phone number, mailing address

• Inquiry and leasing details: desired move-in date, unit preferences, pets, household details you choose to share, and message content you submit

• Tour and appointment details: scheduling information and communications

• Application-related information (if you apply): information typically required for rental screening such as identification details, employment/income information, rental history, references, and other application data. This information is commonly collected through Entrata or an Entrata-powered application experience and may be shared with screening partners where permitted by law.

• Resident-related information (if applicable): information used to service resident requests and account administration through an Entrata-powered resident portal (e.g., service requests, communications, billing notices).

• Payment-related information (if applicable): if you make rent or fee payments through a portal, payment details are generally processed by third-party payment processors. We typically do not store full payment card numbers on our systems.

B. Information collected automatically

• Device and usage data: IP address, browser type, device identifiers, operating system, approximate location (derived from IP), referral URLs, pages visited, timestamps, and clickstream data

• Cookies and similar technologies: cookies, pixels, tags, SDKs, and similar tracking tools (see Section 4)

C. Information from third parties

We may receive information from third-party service providers used for leasing operations and resident services (including Entrata and affiliated providers), and from analytics and advertising partners (such as Google), subject to their policies and applicable law.

2) How We Use Information

We use collected information to:

• Respond to inquiries and provide requested information about availability, pricing, and community details

• Schedule and manage tours and appointments

• Provide leasing services and process rental applications (including verifying information and conducting screening where permitted)

• Provide resident services (if applicable), such as managing accounts, responding to service requests, and delivering notices

• Communicate with you by email, phone, and/or text message (including follow-ups about tours, availability, and application steps)

• Operate, maintain, and improve our website and systems (including Entrata-supported workflows)

• Measure and improve marketing performance (for example, understanding which ads or pages lead to inquiries)

• Deliver advertising and remarketing (for example, showing ads to people who visited our website), where enabled and permitted

• Detect, prevent, and address fraud, abuse, security incidents, and technical issues

• Comply with legal obligations and enforce our policies

3) How We Share Information

We may share information in the following circumstances:

A. Service providers (including Entrata, analytics, and advertising partners)

We may share information with vendors who perform services for us, including:

• Entrata (property management/leasing/resident workflows)

• Website hosting, IT support, and security providers

• Tour scheduling, communications, and customer relationship management (CRM) platforms

• Rental application processing, identity verification, fraud prevention, and background/credit screening providers (where permitted)

• Payment processing providers (if applicable)

• Google Analytics (analytics and site performance measurement)

• Google Ads (advertising, conversion tracking, and remarketing where enabled)

• Other advertising/measurement partners we may use from time to time (e.g., Meta) and their related service providers

These providers are generally authorized to use your information only as necessary to provide services to us and for other purposes permitted by applicable law and our contracts with them.

B. Legal, safety, and business transfers

We may disclose information:

• To comply with law, legal process, or lawful requests

• To protect the rights, property, or safety of Lakewood, our residents, prospects, vendors, or others

• In connection with a business transaction (e.g., sale, financing, merger, restructuring), subject to applicable law

We do not knowingly sell your personal information for money. However, some privacy laws define “sale” or “sharing” broadly to include certain disclosures for targeted advertising or cross-context behavioral advertising (for example, sharing identifiers and browsing events with advertising partners). See Section 8 for opt-out rights where applicable.

4) Cookies, Analytics, and Advertising Technologies

We use cookies and similar technologies (including pixels and tags) to operate our website, understand performance, and support marketing.

A. Cookies and similar technologies

Cookies and similar technologies may collect information such as device identifiers, browser information, IP address, approximate location (derived from IP), and interactions with our website.

You can control cookies through your browser settings. If you block or delete cookies, some features of our website—especially Entrata-powered forms and portals—may not function properly.

B. Google Analytics

We use Google Analytics to help us understand how visitors interact with our website (e.g., pages visited, time on site, and referring sources). Google Analytics may use cookies and collect information such as IP address and device/usage data, subject to Google’s policies.

C. Google Ads (conversion tracking and remarketing)

We use Google Ads tools that may include:

• Conversion tracking (to measure actions such as submitting an inquiry or scheduling a tour)

• Remarketing (to show ads to visitors who have previously visited our website), where enabled

These tools may use cookies and similar technologies to collect and associate events with advertising identifiers.

D. Other advertising platforms (present and future)

We may use additional advertising and measurement partners (such as Meta in the future). These partners may use cookies, pixels, or similar technologies to collect or receive information from our website and elsewhere on the internet to provide measurement services and targeted advertising, subject to their policies and your choices.

E. Your advertising and tracking choices

You may be able to limit interest-based advertising by:

• Adjusting your browser cookie settings

• Using device-level advertising controls (where available)

• Using opt-out tools provided by certain advertising platforms (e.g., Google ad settings)

• Using industry opt-out mechanisms where available

Global Privacy Control (GPC): Some browsers provide a GPC signal intended to communicate opt-out preferences. Where required by law and technically feasible, we will process applicable opt-out signals (see Section 8).

5) Communications (Email, Text, and Calls)

If you provide your email address or phone number, we (and/or our service providers such as Entrata acting on our behalf) may contact you about:

• Tours, availability, pricing, and leasing information

• Application steps and status

• Resident communications and notices (if applicable)

• Service and support communications you request

Text Messaging and Telephone Communications Consent

By continuing, you agree to receive informational and marketing messages and calls from us (including through an autodialer and/or artificial or prerecorded voice) about our properties at the number you provided (if provided), and you agree to our Terms of Use and Privacy Policy (each must be linked where this disclosure is presented). Consent is not a condition of purchase, leasing, or residency.

Message frequency varies. Message and data rates may apply. Text HELP for help and STOP to cancel.

We may use service providers (including Entrata and communications vendors) to deliver communications on our behalf. You can opt out of marketing text messages at any time by replying STOP. Opting out of marketing messages may not stop transactional or operational communications (such as appointment confirmations or legally required notices), where permitted by law.

6) Data Retention

We retain personal information for as long as reasonably necessary to:

• Provide services you request (including via Entrata-supported systems)

• Maintain business and leasing records

• Comply with legal obligations

• Resolve disputes and enforce agreements

Retention periods vary depending on the type of information and applicable legal requirements.

7) Security

We implement reasonable administrative, technical, and physical safeguards designed to protect your information. However, no website or electronic transmission is completely secure, and we cannot guarantee absolute security.

8) Privacy Rights (Texas and Other Jurisdictions)

Depending on where you live, you may have certain rights regarding your personal information.

Texas residents

Under the Texas Data Privacy and Security Act (TDPSA) (when applicable), you may have the right to:

• Confirm whether we process your personal data and access it

• Correct inaccuracies

• Delete personal data

• Obtain a portable copy (data portability)

• Opt out of certain processing, including:

  • Targeted advertising

  • The sale of personal data (as defined by law)

  • Profiling in furtherance of decisions that produce legal or similarly significant effects (when applicable)

To submit a request, see Section 10. We may need to verify your identity before fulfilling your request. If we deny your request, you may have the right to appeal; instructions will be provided in our response.

Other state privacy laws

Residents of other states with privacy laws (e.g., California, Colorado, Virginia, Connecticut, Utah) may have similar rights, including the ability to opt out of certain advertising-related data sharing where applicable.

Global Privacy Control (GPC): Where required by law and technically feasible, we will treat an enabled GPC signal as a request to opt out of certain targeted advertising-related disclosures for the browser/device that sends the signal.

9) Children’s Privacy

Our website is not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided personal information through our website, please contact us so we can take appropriate steps.

10) How to Contact Us / Submit Privacy Requests

To ask questions or submit a privacy request, contact:

Villas at Cypresswood
Attn: Leasing Office
Mailing Address:

Email: [email protected]
Phone: (832)-344-1070

Please include:

• Your name and preferred contact method

• The nature of your request (access, deletion, correction, opt-out, etc.)

• The email address and/or phone number you used when interacting with us (to help us locate records)

11) Third-Party Services (Including Entrata)

Our website may integrate with or link to third-party services, including Entrata, to support leasing and resident services (such as contact forms, tour scheduling, application submission, screening workflows, resident portals, and payment processing). When you interact with those services, your information may be collected and processed by Entrata and/or its vendors acting on our behalf.

Our website may also use third-party analytics and advertising services (such as Google and, in the future, Meta and others). These third parties may collect information about your use of our website and other online activity over time and across different websites, subject to their respective privacy policies.

Third-party services are governed by their own privacy policies and practices. We encourage you to review those policies before providing information.

12) Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The “Effective Date” indicates when it was last revised. Your continued use of the website after changes become effective means you accept the updated policy.